How to Plan a Corporate Event in Manchester: A Step-by-Step Guide

Planning a Corporate Event in Manchester

Manchester is an ideal city for hosting corporate events, offering a dynamic mix of venues, activities, and services. To ensure your event is a resounding success, follow this step-by-step guide that covers everything from venue selection to post-event follow-ups.

Choosing the Right Venue

The first step in planning a corporate event is selecting an appropriate venue. Manchester boasts a range of options from modern conference centres to historic buildings. Consider the size of your guest list and the nature of your event when making your selection.

• Conference Centres: Ideal for large gatherings and presentations.
• Historic Buildings: Perfect for adding a touch of elegance and tradition.
• Hotels: Convenient for out-of-town guests and multi-day events.

Catering Options

Food and drink can make or break an event. Manchester offers a plethora of catering options to suit any budget or dietary requirement. From gourmet meals to finger foods, ensure your guests are well-fed and satisfied.

1. Gourmet Caterers: For a high-end experience.
2. Local Delicacies: Showcase Manchester’s culinary heritage.
3. Dietary Restrictions: Always have vegetarian, vegan, and gluten-free options available.

Activities and Entertainment

Keeping your guests engaged is crucial. Manchester offers a variety of activities and entertainment options that can be tailored to your event’s theme and audience.

• Live Music: Hire local bands or DJs to set the mood.
• Team-Building Activities: Encourage networking and collaboration.
• Guest Speakers: Invite industry experts to share insights.

Transportation and Accommodation

Ensuring your guests can easily reach the venue and have comfortable lodging is essential. Manchester’s extensive transport network and variety of hotels make this straightforward.

• Public Transport: Utilize Manchester’s trams, buses, and trains.
• Parking Options: Provide information on nearby parking facilities.
• Nearby Hotels: Recommend convenient accommodation options.

Marketing and Promotion

Effective marketing is key to attracting attendees. Use a mix of digital and traditional marketing techniques to create buzz around your event.

1. Social Media Campaigns: Engage with potential attendees online.
2. Email Newsletters: Keep interested parties informed.
3. Press Releases: Gain media coverage to reach a broader audience.

During the Event

On the day of the event, ensure everything runs smoothly by having a clear schedule and assigning roles to your team members. Quick problem-solving and flexibility are key.

• Registration Desk: Ensure guests are welcomed and registered efficiently.
• Technical Support: Have a team ready to handle any AV issues.
• Event Flow: Keep sessions on time and transitions smooth.

Post-Event Follow-Up

After the event, follow up with attendees to gather feedback and build relationships. This can be done through surveys, thank-you emails, or even a post-event gathering.

1. Surveys: Collect valuable feedback for future events.
2. Thank-You Emails: Show appreciation to your attendees.
3. Post-Event Gatherings: Continue networking in a more relaxed setting.

FAQs

1. How far in advance should I book a venue in Manchester?

It’s advisable to book your venue at least 6-12 months in advance to ensure availability and secure the best rates.

2. What are some popular venues in Manchester for corporate events?

Popular venues include Manchester Central Convention Complex, The Midland Hotel, and Victoria Warehouse.

3. Can I find local caterers that accommodate dietary restrictions?

Yes, many local caterers in Manchester offer menus that cater to various dietary restrictions, including vegetarian, vegan, and gluten-free options.